Pricacy declaration Notes AM

NOTES AM ('we'), based in the Netherlands, is responsible for the processing of personal data as shown in this privacy statement.

NOTES AM considers careful processing of personal data to be of the utmost importance. Personal data is processed and secured with care. In processing, we adhere to the requirements of the General Data Protection Regulation (GDPR). This Privacy Policy outlines how we collect and use your data in accordance with the GDPR.

In this Privacy Policy, we explain what personal data we collect and use, and for what purposes. We recommend that you read this Privacy Policy carefully. This Privacy Policy applies to our website, https://yourwebsite.com/, and related websites and services.

This Privacy Policy was last updated on: [30 June 2024].

Use of Personal Data

When you use websites and related services offered by NOTES AM, you may share personal data with us. We collect and use personal data that you or your company directly share with us. We will not use the personal data for purposes other than those described in this statement, unless you have given prior consent.

Types of Data Collected

When you use our services, we may collect the following data:

First and last name
Address details
Phone number
Email address
IP address
Other personal data actively provided, for example by creating a profile on this website, in correspondence, and by phone
Data about your activities on our website
Data about your browsing behavior across different websites (for example, because this company is part of an advertising network)
Internet browser and device type
Bank account number

Grounds for Processing

We generally process your personal data for the following purposes:

Handling your payment
Sending our newsletter and/or promotional materials
Contacting you by phone or email when necessary to perform our services
Informing you about changes to our services and products
Analyzing your behavior on the website to improve it and tailor the offering of products and services to your preferences
NOTES AM also processes personal data when we are legally obliged to do so, such as data necessary for our tax returns.

We collect your personal data based on legitimate interests or your consent, which you can withdraw at any time.

Retention of Personal Data

We retain your personal data for as long as necessary to achieve the purposes of this Privacy Policy. In general, we retain personal data of our website visitors for 6 months.

Your Rights

You have the right to access the information we process about you. If you wish, you can contact us directly. We will ensure that we provide you with a copy of the data we process about you. We may need to verify your identity to fulfill your request. If you believe that the information we process about you is incorrect, you can contact us to update your information. You also have the right to object to the processing of data. If you want us to delete your information, you can inform us at any time. You can contact us at any time regarding these requests. We will always respond promptly, in accordance with the GDPR. If you are not satisfied with the response you receive, you can lodge a complaint with the relevant supervisory authority.

Sharing with Others

We will not share your information with others without your consent, unless necessary for the performance of the agreement you or your organization has entered into with us, or unless required by law.

Transfer of Personal Data

To achieve the purposes described in this Privacy Policy, we may transfer your data outside the European Economic Area (EEA). When this is the case, we will take appropriate measures to ensure that personal data is properly secured. For transfers to the United States, we ensure that such a U.S. party complies with the Privacy Shield. For other transfers, we may transfer your data to a country recognized by the European Commission as providing an adequate level of protection for Personal Data.

Analytics

Data you provide may be retained for statistical analysis, including via Phoenix Analytics and/or Google Analytics. These statistics are used to optimize the Services. This allows us to see how our visitors use the website and improve it accordingly. Where possible, we will pseudonymize this data.

We want to provide you with relevant and personalized information in a user-friendly manner. To achieve this, we use various types of cookies on our websites. For example, we place cookies that are necessary for the functioning of the site. This includes the ability to comment, the operation of spam filters, video playback, and caching to make the website faster. We also use analytical cookies that do not infringe on your privacy.

In general, cookies are stored for the duration of the (browser) session. In addition, your IP address may be stored in the log files of our web server when you use our Services. This is necessary to manage and secure our Services properly. We do not use your IP address to track or record your online behavior. Usually, we are unable to link your IP address to your name, address, or other identifying information unless you provide us with such information and continue to use the same IP address.

You can opt out of cookies by configuring your internet browser to no longer store cookies. Additionally, you can delete all previously stored information through your browser's settings.

Security

We ensure that your personal data is protected against loss or unlawful processing. Among other things, we have taken the following technical and organizational measures:

Logical access control, use of passwords, and possibly a second factor;
Data encryption;
Pseudonymization of data;
Use of Virtual Private Servers (VPN) accessible with the SSH key;
Transfers only over SSL; have you activated SSL (https://) for your Phoenix site?
Purpose-bound access restrictions;
Control of authorized authorizations.

Third-Party Websites and Services

Our Services include activities related to providing software that allows our customers to build their own professional websites. Our customers determine what kind of data they collect on or through their website. We process such data only on behalf of our customers. If you have any questions about information our customers collect on or through their website, please contact the organization that set up the website. Our customers determine which other services or plugins they use. This Privacy Policy does not apply to such other services or plugins, nor to third-party websites visited via links. We cannot guarantee that these third parties handle your personal data securely and reliably. We advise you to read the privacy statements of these parties.